Radiology People – Privacy Notice
Introduction
Radiology People respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
Contents
1. Important Information and who we are
2. The Data we collect about you
3. How your personal data is collected
4. How we use your personal data
5. Disclosures on your personal data
6. Data Security
7. Data Retention
8. Your Legal Rights
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1. Important Information and who we are
Purpose: - This privacy notice aims to give you information on how Radiology People Ltd collects and processes your personal data through your use of our website and database.
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
Controller: - Radiology People Ltd is the controller responsible for your personal data (collectively referred to as “the company”, "we", "us" or "our" in this privacy notice).
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the Data Protection Officer using the details set out below.
Company Name: Radiology People Ltd
Name: Mr Robert Fuller
Email:
Address: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ
Tel: 0203 763 3185
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), which is the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Changes to the privacy notice and your duty to inform us of changes:
This version was last updated in November 2023.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us by emailing
Third-party links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
2. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
- Identity Data includes title, first name, maiden name, last name, job title, company name/employer, marital status, date of birth, gender, medical records and Disclosure and Barring Service documentation.
- Contact Data includes billing address, delivery address, residential property address, email addresses and telephone numbers.
- Financial Data includes bank accounts payment card details and credit checks.
- Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
- Marketing and Communications Data includes your preferences in receiving marketing from us and your communication preferences.
3. How is your personal data collected?
We use different methods to collect data from and about you including through:
Direct interactions. You may give us your identity and contact details by contacting us directly or by corresponding with us by post, phone, and email. This includes personal data you provide when you are:
- Applying for vacancies
- Uploading your CV
- Providing feedback
Third parties or publicly available sources. We may receive personal data e.g. name, contact details, work history, gender about you from various third parties and public sources including social media and job boards.
4. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- When engaging in to a contract we will be required to distribute full compliance files. we need to perform the contract we are about to enter into or have entered into with you.
- Whereby a framework recruitment company is required to process a contract and facilitate a booking
- Where we need to comply with a legal or regulatory obligation.
Purposes for which we will use your personal data
We have set out below, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Purpose/Activity: To register you as a new client/supplier/contractor
Type of data:
- Identity
- Contact
- Financial
- Work History
- Medical History
- DBS Checks
Lawful basis for processing including basis for legitimate interest:
- Engagement in a contract
Purpose/Activity: To process and deliver Recruitment services including:
- To apply for employment opportunities on behalf of a service user
- Manage payments, fees and charges
- Communicating with potential employers
- To manage contracts between Radiology People Ltd, framework recruitment companies and service users
Type of data:
- Identity
- Contact
- Financial
- Work History
- Medical History
- DBS Checks
Lawful basis for processing including basis for legitimate interest:
- Engagement in a contract
- Necessary for our legitimate interests (to apply for potential employment opportunities)
- Delivering of service
Purpose/Activity: To manage our relationship with you which will include:
- Notifying you about changes to our terms or privacy policy
- Asking you to leave a review or recommendation
Type of data:
- Identity
- Contact
- Financial
- Work History
- Medical History
- DBS Checks
Lawful basis for processing including basis for legitimate interest:
- Engagement in a contract
- Necessary for our legitimate interests (to apply for potential employment opportunities)
- Delivering of service
Purpose/Activity: To make suggestions and recommendations to you about forthcoming job opportunities or services that may be of interest to you
Type of data:
- Identity
- Contact
- Financial
- Work History
- Medical History
- DBS Checks
Lawful basis for processing including basis for legitimate interest:
- Engagement in a contract
- Necessary for our legitimate interests (to apply for potential employment opportunities)
- Consent
Marketing
We may use your identity, contact, and profile data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which services and employment opportunities may be relevant to you (we call this marketing).
You will receive communications from us if you have requested information from us or if you provided us with your details when registering your interest e.g. mailshots.
Third-party marketing
Radiology People Ltd will not share your personal data with any company outside Radiology People Ltd for marketing purposes.
Opting out
You can ask us to stop sending you emails at any time by following the unsubscribe instructions on any communications received. Alternatively, you can email to unsubscribe at any time. Your marketing preferences can be updated at any time by emailing
Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies.
If you have any questions or comments about our use of your personal information, please contact us on 0203 763 3185 or email
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
5. Disclosures of your personal data
We may have to share your personal data with the parties identified below for the purposes set out in paragraph 4 above
- Radiology People Ltd back office solution (TBOS)
- Appraisal and Revalidation Companies
- Framework Recruitment Companies
- Potential Employers / Clients
- DBS Companies
- Payroll Providers
- Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
- If you would like to find out more about who Radiology People Ltd shares your personal data with please contact our DPO.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
6. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
7. Data retention
How long will you use my personal data for?
If you have opted-in to receive our emails we will be asking for re-consent every 2 years from the date you originally consented. You can unsubscribe from our data at any time during this period.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for i.e. engage in contract, employment opportunity updates.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means.
In some circumstances you can ask us to delete your data, please see below.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you.
8. Your legal rights
In certain circumstances, you have the right under data protection laws regarding your personal data.
Your rights include:
- Request access to your personal data.
- Request correction of your personal data.
- Request erasure of your personal data.
- Object to processing of your personal data.
- Request restriction of processing your personal data.
- Request transfer of your personal data.
- Right to withdraw consent.
If you wish to exercise any of the rights set out above, please contact us:
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.